LawServa
Diary, Calendar and Deadlines
The Diary and Calendar in LawServa show every dated item your firm holds: hearings, mentions, case management dates, filing deadlines, limitation dates, completions and bring-up reminders. The Diary is the home screen that tells you what needs attention today, and the Calendar lays the same dates out by month, week, day or agenda. Fee earners, clerks and partners use them every morning.
Before You Start
You need permission to view deadlines to see the Diary and Calendar. Changing which courts and state holidays the firm works to needs the Calendar Settings permission, usually held by the firm manager.
The Diary
Choose Diary under Today in the rail. The Diary lists:
- Needs Your Attention: overdue and upcoming items, each with the matter, the client, what is due and when.
- Recent Activity: what has happened on the firm's files lately, and who did it.
Use Open Calendar to switch to the calendar view, All Matters to go to the matter list, or Risk Radar to see the firm's risk findings.
The Calendar
- Choose Calendar under Today.
- Pick a view: Month, Week, Day or Agenda.
- Move backwards and forwards through the dates, or press Today to return to the current date.
- Select an item to open the matter it belongs to.
The Calendar also shows public holidays for the state your firm works in, together with federal holidays. Holidays that depend on the lunar calendar are marked as estimated until confirmed.
Adding a Date to a Matter
Dates are added on the matter itself, so they always belong to a file.
- Open the matter from Matters.
- Find Add a date to the diary and choose the kind of date.
- Enter the date and any notes.
- Press Add Deadline (or Add Event for an event such as a meeting).
| Kind of Date | Typical Use |
|---|---|
| Hearing | A trial or hearing date |
| Mention | A mention before the court |
| Case Management | A case management date |
| Filing Deadline | The last day to file a document |
| Limitation Date | The last day a claim can be brought |
| Service, Discovery | Litigation steps with their own dates |
| Stamping, Completion, Conveyancing Milestone | Conveyancing steps |
| Appointment | A meeting with the client or another party |
| KIV / Bring Up | A reminder to look at the file again |
| Payment Under an Order | A date to pay under a court order |
| Other | Anything else |
Calendar Settings
Calendar Settings is a tab of Calendar. Here the firm manager sets which state's holidays the firm counts working days against and which courts the firm appears in. These settings change how working days are counted for computed dates, so change them with care.
Deadline Rules
Deadline Rules is the third tab of Calendar. It shows the rule book behind every date LawServa computes: the citation, the period and the date the rule took effect. When a rule has not been verified, LawServa declines to compute a date rather than guessing, and says so. Partners use this screen to see why the system says a date falls on a particular day.
Frequently Asked Questions
Why Does a Holiday Show as Estimated?
Some Malaysian holidays follow the lunar calendar and are only confirmed close to the date. LawServa marks them as estimated until then.
Can I Add a Date That Is Not on a Matter?
Diary dates in LawServa belong to a matter, so open the file first and add the date there.
Why Did LawServa Not Compute a Date for Me?
If the rule behind that step has not been verified, LawServa declines to compute it. Enter the date yourself after checking the rule.
Does LawServa Remind Me Before a Date?
Yes. Upcoming and overdue dates appear under Needs Your Attention on the Diary, and firms can also set up reminders through Automations.