Revenues, Cash Out and Reports

The Revenues page in Snooker King is where you see every sale your centre made and turn it into reports. You filter invoices by date, centre, source, employee, payment method and status, read the totals for net sales, tax and service charge, export the figures and print daily or shift summaries. The Cash window records money paid out of or put into the drawer and balances the daily cash count. It is used by managers every morning and by cashiers at closing.

Before You Start

• Employees need the View the Revenue page permission. Your employer may limit which date ranges you can see.
• Choose a single centre for reports. Until you do, the page says Select a center to generate reports.

The Business Day and End of Day Cut-Off

Snooker King counts sales by business day, not by calendar day. The business day ends at the End of Day (EOD) Revenue Cut-Off Time, so a late-night centre does not split one night's takings across two dates.

1. Set the organisation-wide time when editing the organisation under Organizations, in End of Day (EOD) Revenue Cut-Off Time (any hour from 12:00 AM to 11:00 PM).
2. To give one centre a different time, edit the centre under Centers and choose an hour in the same field. Choose Use Organization Setting to follow the organisation time. A centre's own hour always takes priority.

Example: with a cut-off of 6:00 AM, a sale at 2:00 AM on 11 March counts towards the business day of 10 March, and a sale at 7:00 AM on 11 March counts towards 11 March.

The date presets on the Revenues page (Today, Yesterday, date ranges) follow this window in the centre's own time zone, and the page shows the exact start and end times being used. You can edit the start and end times beside the date filter for a one-off custom window; choosing any preset again returns to the business-day window.

Filtering Invoices

The Revenue Management page offers these filters:

The Data Table view lists Date, Invoice No., Location, Customer, Served By, Method, Amount and e-Invoice Status. Click a row to open the invoice.

Reading the Totals

The breakdown explains how a bill is built: Grand Total, Line-Level Discounts (affect the service charge and tax base), Invoice-Level Discounts (applied after service charge and tax), Service Charges and Tax.

Charts, Statistics and Receivables

• Charts show Total Revenue, Stacked by Source or Invoice Count by hours, days, months or years.
• Statistics include Sales Breakdown, Game Start Times, Point of Sale Items - Top 15, Table Utilization Heatmap, Member vs Walk-in and Top Customers by Revenue. Use them to plan staffing and happy hours.
• Receivables lists what customers still owe, by centre.

Generating Reports and Exports

1. Choose a single centre and set the filters and dates.
2. Under Generate Report By, choose Invoice, Day, Month, Table or 80mm.
3. Under Export To, choose Excel, or Accounting Software (see Accounting Export and Tenant Sales).

The report includes sections such as REVENUE BY EMPLOYEE AND PAYMENT METHOD, TAX & NET SALES, CREDIT USAGE SUMMARY, POINTS DISCOUNT SUMMARY, POINTS REDEMPTION SUMMARY, STAMPS REDEMPTION SUMMARY and INVENTORY MOVEMENTS.

Shift Report

80mm produces the Shift Report, a summary sized for an 80mm thermal printer that suits a cash envelope. Print it, or choose Save as PDF to keep a copy.

Deleted Bills

Press Deleted Bills on the Revenues page to see every bill deleted at the selected centre, newest first. Bills that can come back have a Restore button; those that cannot show the reason. Restoring a bill puts its money back into that centre's sales.

• The button works only when a single centre is selected.
• It is shown only to employees with Delete invoices & slips, and to owners.

Cash In and Cash Out

Press Cash on the Revenues page to open the Cash window. It has two tabs over one Period: Movements and Daily Drawer.

1. Under Record a movement, press Cash Out or Cash In.
2. In the dialog, confirm the Direction: Money out or Money in.
3. Enter the Amount and choose the Category.
4. Choose Paid By: Cash, Bank transfer, E-wallet or Card.
5. Enter the Reason (what it was for and to whom, or where the money came from) and, if needed, the date it happened.
6. Press Record Cash Out or Record Cash In.

The Movements tab lists every entry with Total paid out and Total put in. A wrong entry can be voided with a reason; tick Show voided to see voided entries.

Balancing the Daily Drawer

The Daily Drawer tab shows each Business Day with Carried In, Cash In, Cash Out, Expected, Counted and Difference. Yesterday's count, plus cash in, less cash out, is today's expected drawer.

1. After the business day has ended, count the cash in the drawer.
2. Enter the counted amount for that day.
3. Check the Difference. Investigate anything other than zero.

A day cannot be counted until it has finished. The next day carries on from what you actually counted.

Frequently Asked Questions

Why Are Late-Night Sales in Yesterday's Report?

Reports use your business day, which ends at the End of Day (EOD) Revenue Cut-Off Time. Sales before the cut-off count towards the previous business day.

Can I Export Revenue to Excel?

Yes. Under Export To, choose Excel.

Where Do I Record Cash Paid to a Tournament Winner?

Press Cash, then Cash Out, and choose the category Tournament prize.

How Do I See Only Unpaid Bills?

Open Receivables, or tick only Outstanding in the Status Filter.

Can a Deleted Bill Be Brought Back?

Often, yes. Open Deleted Bills with a single centre selected and press Restore where it is offered.

Related Guides

• Invoices, Receipts and Refunds
• Accounting Export and Tenant Sales
• Rentals and Deposits
• Centre and Organisation Setup