File Sharing Management
Files Sharing Management gives property managers a central place to upload, organize and share documents such as tenancy agreements and renovation plans. Access permissions control who can see or download each file, so residents, staff and contractors each get only what they need.
Document library, audience controlled
10 documents heldStorage is encrypted and least privilege is checked on every single request, on desktop and on mobile, so a link that leaks still cannot open a file the holder was never entitled to. Sample library. No file is uploaded, shared, replaced or deleted here.
File Sharing Management on screen
The shared document library as residents see it in the app.
Smart Apps > File Sharing Management at work
What these features look like on the ground, in a Malaysian property.
File Sharing Management features
Everything included, in one place.
- Upload and store property documents securely in PDF, JPG or PNG format
- Attach a file to the thing it belongs to: the property, a facility type, a facility, a profit centre, a stock group or an individual asset
- Documents surface on the facility or asset record itself, not just in a folder
- Control who can see each file: management only, committee only, owners only, owners and tenants, everyone, or named people only
- Control file permissions: view only, view and download, or full control including replace
- Generate time-limited sharing links for auditors, brokers and other external parties
- Revoke every outstanding external link to a file in one action
- Version history, so replacing a document keeps the previous version retrievable
- Expiry and review dates on certificates, with reminders before they lapse
- Track file activity with a detailed access log of every open, download, replace and delete
- Blocked attempts recorded too, so a leak can be traced to an account
- Deleted files retained in a Deleted tab rather than destroyed, so nothing is lost by accident
- Search the library by file name and uploader, with paging
- Encrypted storage with least-privilege access enforced on every request
- Access files anytime via desktop or mobile devices
- Activity log exportable to CSV for audit
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