Skip to content
← Back to guide Analysing and Reviewing Receipts

VYROX Apps · PlanTask88, InstaClaim, AI Doctor and POS Printer Connector: App Guides

Analysing and Reviewing Receipts

VYROX Wiki · Updated 23 September 2026 · https://www.vyrox.com/wiki/instaclaim-review-receipt-data

Analysing receipts in InstaClaim sends your cropped receipt images to VYROX AI, which reads the date, merchant, amount and details of each one and suggests a GL code from your company's list; you then check and correct every line in Review Receipt Data before the claim documents are made. You are responsible for the figures you submit, so this review step matters.

Analyse the Receipts

  1. After you press Confirm on the Reimbursement Claim Form, the Analyzing Receipts screen shows "Engaging VYROX AI...".
  2. For more than six receipts, InstaClaim reads them in batches and shows the progress, for example "(batch 2/3)".
  3. When reading finishes, Review Receipt Data opens.

Review Receipt Data

The top line summarises the claim, for example "5 receipts total RM 236.40". Each receipt has a card with:

FieldWhat It HoldsExample
Date:The date on the receipt.12/09/2026
Merchant:The shop or supplier.Petronas Jalan Ampang
GL Code:The expense account, chosen from your GL code list.903-007 PETROL
Amount:The receipt total in RM.80.00
Details:A short description of what was bought.RON95 fuel for site visit

Below the cards, Employee Name, Total Receipts and Grand Total are shown for checking.

Correct a Receipt

  1. Press Edit. The fields become editable.
  2. Change any Date, Merchant, GL Code, Amount or Details.
  3. Press Save. The summary line and Grand Total update.

Add a Missing Line

  1. Press Edit.
  2. Press + Add. A new empty receipt card appears.
  3. Fill in its fields and press Save.

Confirm

  1. Compare every amount with your paper receipts.
  2. Press Confirm. InstaClaim shows Generating Documents and "Creating PDF and Excel files...".
  3. The claim is saved to Claim Records and the finished claim form appears. See The Claim Form, Share and Download.

Press Cancel to close the review without generating documents.

Warning

AI reading is fast but not perfect. Faded slips, handwriting and receipts with several totals (subtotal, SST, rounding) are the usual sources of error. Always check the Amount against the paper receipt before you press Confirm.

Choosing the Right GL Code

VYROX AI picks the GL code that best fits the merchant and items. Common examples from a typical list:

ExpenseTypical GL Account
FuelPETROL
Highway tollTOLL
ParkingPARKING
Hotel on outstation tripsOUTSTATION ACCOMMODATION
Client mealsENTERTAINMENT
Office snacks and drinksOFFICE REFRESHMENT

Your company's actual list is in GL Code Settings. See Managing GL Codes.

Frequently Asked Questions

The AI Read the Wrong Total. What Should I Do?

Press Edit, correct Amount, and press Save before Confirm.

One Receipt Is Missing From the Review. Why?

The AI may have been unable to read it. Press Edit, then + Add, and type the receipt in by hand.

It Says the Response Was Truncated. What Now?

Too many receipts were read at once. Go back, remove some receipts, and make two smaller claims.

Can I Change the GL Code Suggested?

Yes. Press Edit and choose another code in GL Code.

Related Guides

  • The Claim Form, Share and Download
  • Managing GL Codes
  • InstaClaim Troubleshooting and FAQ