CountServa · CountServa: Accounting and ERP Manual
Fixed Assets in CountServa lets you keep a register of the vehicles, machines, computers and other long-life items your business owns, write their value down with depreciation runs, record disposals with the gain or loss worked out for you, and prepare a capital allowance working for your tax computation. It is used by business owners, accountants and tax agents preparing the property, plant and equipment note and the Schedule 3 claim.
You need the Fixed Assets rights. Make sure your chart of accounts has an asset account, an accumulated depreciation account and a depreciation expense account for each class of asset (see Chart of Accounts and Journals).
The Fixed Assets group in the sidebar has three screens:
| Screen | What it is for |
|---|---|
| Asset Register | Every asset, with its cost, accumulated depreciation and net book value |
| Asset Types | Classes of asset that set the depreciation method, rate and accounts |
| Depreciation | Depreciation runs posted to the ledger |
An asset type decides how fast assets of that class are written down and which accounts are used, so you rarely need to set a rate on each asset.
If you delete an asset type that is in use, CountServa deactivates it instead so existing assets keep their settings.
The Asset Register lists each asset's Asset #, Name, Type, Cost, Accum. Dep., NBV and Status. Open an asset to see its Depreciation History, with the charge and net book value after each run.
Each run gets its own number. To undo a run posted in error, open it and press Void Run. The journal is reversed and accumulated depreciation is restored.
Use this when you sell, scrap or write off an asset you no longer have.
CountServa removes the cost and accumulated depreciation from the ledger and posts the gain or loss. To reverse a disposal, open it and press Void Disposal; the asset is reinstated.
Go to Reports > Capital Allowance to see the Capital Allowance Register for a Year of Assessment. Choose the year and press Show.
For each qualifying asset it shows the cost, Residual B/F, initial and annual allowance, CA Claim, Bal. Allow. or Bal. Charge on disposal and Residual C/F. Capped vehicles are marked.
The Capital Allowance vs Book Depreciation Reconciliation compares Book NBV with Tax WDV (Residual) asset by asset. The Temporary Difference, multiplied by your tax rate, is the expected deferred tax balance on plant and equipment under MFRS 112.
Press Export CSV to take the working to your tax computation.
Go to Reports > Fixed Asset Register for the register, with Original Cost, Accum. Depreciation and Net Book Value by asset and category, and a separate list of disposed assets.
The report also ties the register to the General Ledger for the MFRS 116 note. When they agree it states that the fixed asset register ties to the general ledger. When they do not, it shows the Variance, usually because an asset was bought or sold by a bill or journal without a matching register entry. Reconcile before you finalise the accounts. Press Export CSV to download it.
If no asset type has its asset and accumulated depreciation accounts set, the tie-out cannot run. Set them on each asset type.
The register is a record, not a posting. The balance sheet changes when you book the purchase by bill, payment or journal to the asset account.
Follow your accounting policy. Straight line spreads the cost evenly over the useful life; reducing balance charges more in the early years. Your accountant can advise.
No. Depreciation follows your accounting policy, while capital allowance follows the tax rates in Schedule 3. The Capital Allowance report reconciles the two.
Only the name, location and notes. Once depreciation is posted, the cost, residual, method, rate, life, asset type and acquisition date are locked. Void the depreciation runs first, or dispose of the asset and register it again. A disposed asset cannot be edited until its disposal is voided.
Look for purchases or disposals booked straight to the asset or accumulated depreciation account without a register entry, or register entries with no matching posting.